Your office is a warehouse?
Not a problem for OMA partner STREFF in Luxembourg
Moving ten thousands of spare parts to a new location and maintaining the overview on where to store each item at the same time sounds like a challenge? Yes it is and preparation is key for such a move.
Case study: “De Verband” Luxemburg
“De Verband” is a very important organization that supports mainly the local farming industry in Luxemburg. They are the supplier of spare parts for tractors and other framing equipment and act as an advisor for all questions related to farming industry in Luxemburg.
STREFF was asked to plan and execute the move of the “De Verband’s” spare parts department in the north of Luxemburg. The big challenge of this move was to not only transfer all parts but also to arrange all of the spare parts in the new warehouse exactly as they were in the old one.
Several site vists were performed to align all customer needs with the moving process. Being an archiving and warehousing company itself, STREFF was able to profit from its own experience in-house. To ensure the success, planning was not only carried out by one of STREFF’s experienced office move advisors but also by the later team leads of the move. Thereby, the most efficent use of materials and an adequate personell planning was ensured as well as a reliable process was defined.
As “De Verband” is essential for Luxembourg’s local farming industry, only a short downtime of operations was acceptable. STREFF was able to implement a two work-shift-day to perform the move in a very limited timeframe.
Need a special tailored solution to move your warehouse? STREFF and the OMA network is there to support you. Please contact us: +352 31 09 21
National Library of Luxemburg
When the national library of Luxemburg published in 2018 the tender for the move of their entire inventory of books and archives, dispersed over several locations in Luxemburg, to their new library building on Kirchberg, not many companies thought they could take on the challenge.
As the task was immense and asked for quite some significant resources, STREFF partnered up with 4 moving companies from Luxemburg and Germany to realize the work that was to be done.
Over a period of 4 Month, 32 movers and packers, with the help of up to 6 trucks, 100 moving dollies, 150 file trolleys and 150 rolling transport boxes, transferred 70 km of books and archives from the old Library building in downtown Luxemburg and other locations scattered thorough Luxemburg to the brand new Library building on Kirchberg.
The magnitude of the project asked for a sophisticated and well thought through plan and sometimes out of the box thinking, in order to meet the asked deadlines and standards.
One of these planning details was for example to install an outside construction site elevator to move the file trolleys in and out of the old library building a lot faster.
This was a necessary undertaking, as without such an installation, all the books would have needed to be packed in boxes and carried down manually, which would have required, either a lot more time or a lot more manpower.
A second out of the box solution which needed to be implemented was the installation of a crane in order to move a significant number of file cabinets out of the upper floors of the old building.
For sure could they have been carried down the stairs but this was the by far more efficient method.
In the end, with the help of those out of the box solutions, the expert personnel on site and the know-how of the different involved companies, the move was completed in the agreed upon timeframe.
Commission de Surveillance du Secteur Financier (CSSF)
As an established moving company, STREFF gets asked regularly to provide services for various Luxembourgish institutions such as the CSSF. The size and the know-how of STREFF allow for a certain amount of flexibility when it comes to big office moves, which is the main reason why STREFF gets picked to do these moves.
The CSSF asked STREFF initially in 2019 to move 330 employees with their office furniture from one building to the another, which as time went by became a lot more as STREFF allowed for flexibility in the planning of the work which needed to be done.
Over a period of several months, STREFF provided basically the resources to the CSSF that allowed them to continue working at full capacity while small groups of people were moved at a time.
When requested, STREFF provided on weekends the personnel to transfer large amounts of furniture at once to guarantee, that on Monday mornings employees could get back to work.
Evidently such moves require a strong coordination between the moving company and the in house IT department, as they need to be able to follow the speed of the move. One disconnected computer in one building needs to be reconnected in the other building in a matter of hours.
As employees, IT-departments and buildings more often than not are not ready to be moved when the date arrives, STREFF always tries to accommodate the last minute changes where possible.
”De Verband” Luxemburg
De Verband is a very important organization that supports mainly the local farming industry in Luxemburg. They are the provider of spare parts for tractors and other framing equipment and act as an advisor for all questions related to farming in Luxemburg.
In 2019, “De Verband” asked STREFF to plan and execute the move of their spare parts department in the north of Luxemburg.
This was a new challenge, as the demanded service was not something STREFF does on a regular bases.
But as en established moving company in Luxemburg with besides a lot of experience in office moving, also a lot of experience in archiving and storage, STREFF was up to take on a challenge.
The move of the spare parts warehouse of “De Verband”, asked for a very meticulous organization and planning of the move, so STREFF went to the extend to do multiple inspections of loading and unloading addresses with the employees that were to be the team leaders of the move.
Together with the team leaders, the office move department established the plan of how to best realize the move. They defined the resources (equipment, trucks,…) that would be necessary to accomplish the move.
As it was all spare parts that had to be moved, Streff had to keep in mind, that a certain order of the peace’s to had to be respected during packing, loading and unpacking as the customer had asked for the spare parts to be rearranged in the new building as they had been found in the old one.